The role has the overall responsibility of providing day-to-day accounting operation, support and control through the tasks listed below. This role also demands a strong focus on inventory management and distribution and experience in this domain would be preferred.

Major duties and responsibilities

Preparation of monthly financial reports

• Reconcile bank statements
• Prepare and post monthly journal entries
• Preparation to trial balance stage of Statement of Income and Expenditure and Financial position
• Preparation of weekly MIS and other management reports as required
• Distribute relevant reports to staff and Management

Accounts payable

• Administer the accounts payable function and maintain appropriate records
• Ensure beneficiary account details are recorded and added accurately
• Maintain track of credit days for payables with the same reflecting on a quarterly and yearly forecast
• Negotiate better credit terms with various vendors and suppliers

Accounts receivable

• Administer the accounts receivable function and maintain appropriate records
• Ensure co-ordination between marketing, sales and distribution from sales and sales collection perspective
• Monitor and intervene on all aging primary or secondary sales that cross the credit days as applicable
• Allocate accounts receivable for investment, operation related expenses, projects, etc.

Inventory management and distribution

• Maintain inventory records and aging data at mother warehouse as well as across the distribution network
• With assistance of Admin Executive, do physical verification/reconciliation of inventory for any 2 products at MW on weekly basis and create schedule for the same
• Practice FIFO method for all dispatch of goods into the distribution network from MW

Audit and Tax Compliances

• Prepare and file monthly/quarterly/annual TDS and GST returns/payments
• Co-ordinate and assist Chartered Accountant for purposes of tax and quarterly and annual audit

Statutory Compliances

Ø Ensure all statutory compliances such as Professional Tax, PF, Insurance, etc. are met with the assistance of Admin Executive

Operational expenses and claims

• Process staff salaries and expense claims
• Ensure claims are properly made and authorized
• Provide monthly cash flow statement on a rolling basis for the quarter and year
• Maintain bank account and bank balance information
• Maintain petty cash records on a daily and weekly basis

Qualifications

• Graduate degree (minimum B.Com).
• M Com/ICWA/MBA in Finance/CA is preferred
• Work experience of 4-5 years; in the pharmaceutical industry would be preferred but not mandatory
• Strong verbal and written communication, relationship-building, organizational and project management skills
• Proven ability to successfully manage multiple projects in a dynamic environment with a sense of urgency
• Willingness to “roll up sleeves” to perform at all levels and assist in areas outside of core responsibilities
• Advanced level of proficiency in Tally ERP 9, Excel, Word and PowerPoint
• A self-starter with an entrepreneurial spirit is required
• Position will be based out of Head office in Mumbai but may involve travel within Mumbai